Department Resources

 

There are several options for remotely accessing campus-based services.  In order to avoid congesting the Psychology network with a large amount of unnecessary traffic, please use this as a guide for when to use each UofT Virtual Private Network (VPN) option. NB: some details have been updated in recent months and years.

 

  • Email and Office 365 web and desktop applications (OneDrive, Excel, etc.): No VPN required.  All services can be accessed from anywhere with an internet connection.  To reduce demands on the Psychology network, please do not use a lab VPN for these services. 
  • Article searches and other library services: No VPN required.  Remote access is through UTORid and password. To reduce demands on the Psychology network, please do not use a lab VPN for these services.
  • General campus resources (those which are not based at the Psychology Department) and require a VPN: UTORvpn required--please see important new setup instructions here.  To reduce demands on the Psychology network, please do not use a lab VPN for these services. This VPN service is automatically available to all faculty, staff and graduate students.  See here for more information on UTORvpn. To sponsor UTORvpn access for specific undergraduate students, PIs may contact vpn@utoronto.ca.
  • Lab-specific resources (e.g. a network/shared drive, or lab-owned server): Lab VPN required. Many labs already have a VPN running and available to individuals who need access.  If some lab members don't already have access to VPN, but will need it, your lab manager may be able to give them access.  If you don't currently have a lab manager, or they aren't familiar with the VPN, please contact psych.helpdesk@utoronto.ca and copy mike.markovich@utoronto.ca
  • Administrative access to sensitive services (e.g. AMS, ROSI, other select services) that require an eToken. Only required for some staff and some faculty; this category does not include the REDCap database: AdminVPN required.  If you need this access, you should already have it.  This VPN is required even if you are already on campus.  If you don't have access, please contact Brenda Chow for instructions.

(Posted: March 2020)

 

As of March 2019, all Psychology Department phones and phone lines have been converted to digital (VoIP) and are handled through UofT Telecom Services, under the provider BroadConnect. This means that it’s easier and cheaper to make changes to your phone service.

 

Phone Service Changes

If you would like to add (or remove) call display, voicemail, conferencing, or other services, please contact voipsupport@utoronto.ca.  Fee changes may apply when adding services.  The Psychology Department will cover some aspects of phone service. Please contact the Department Manager for details.

Voicemail Password Reset

Please contact voipsupport@utoronto.ca directly with your reset request.  Psychology IT cannot reset it directly.

Moving Your Physical Phone

VoIP phones are much easier to move around.  In principle, anywhere that has an active network port can serve a VoIP phone.  However, some minor network configuration changes may need to be made as well.  Please contact Psychology IT if the phone doesn't work in a new location, or for help planning to move the phone.

Ordering a New Phone, Or Reassigning an Existing Phone to a New Person/Lab

This is not difficult to do, but it does require a set of specific information.  Please contact Psychology IT for assistance.

 

Please contact Psychology IT for consultation before you begin designing your website.  There are free options for web hosting at U of T, but they have technical requirements.  If you build your site without consultation you may not meet those requirements and you may be left paying annual fees for external hosting.

We have paper rolls in two sizes: 36" and 42," and can print any length. When you submit your poster file for printing, please inform us of the desired poster dimensions. A typical size for posters is 36” x 48” but we will print whatever size you require.

 

Format

Please submit your poster file in PDF format.

Poster File Submission

Please send your poster to Asma Khanam: asma.khanam@utoronto.ca Please include the following information:

  • Dimensions of your poster in inches. One of the dimensions should be either 36 inches or 42 inches.
  • Who will pay for the poster? E.g., supervisor (provide name), or pay yourself at the main office.
  • Preferred pickup date and time

Printing Cost

The cost is $5.00/square foot for colour, and $2.50/square foot for monochrome/grayscale. For payment, please see the Department of Psychology Main Office (SS4020). They will accept cash, or a cheque made payable to 'University of Toronto.' Please pick-up your poster before paying the Main Office (Asma will inform the Main Office staff ahead of time, so they know how much to charge for the poster).You can also ask the Main Office to charge it directly a supervisor/PI (if you have one).

Printing 

For most posters, we can print them the same day we receive the printing request. We may need 1-2 days to print the poster if we are busy. It's best to send the printing request at least 2 days in advance of when you'd like to pick it up.When you send us the print request, we should be able to tell you how long we need to print it.

Poster Pick-Up

When your poster is ready, please pick it up from the Psychology IT office (SS 558A / 559).

 

In order to have access to Psychology Department participant pools, researchers must be able to present documentary evidence of current ethics approval from the University of Toronto Research Ethics Board (REB).

  • For general information on the REB, including the application process, please click here
  • For information specifically about course-related research (e.g., for undergrad students who are conducting original research as part of a course requirement), please click here
 

Chairs: Jason Plaks and Amanda Sharples

Coordinator: Danny Fee

Email: ethics@psych.utoronto.ca

BEFORE YOU SUBMIT AN APPLICATION: 

The DPERC will not consider incomplete applications. You must have your faculty sponsor's signature on the electronic form and you should submit the final version of your application with your faculty sponsor's changes already incorporated (please do not submit Word documents with your sponsor's changes still tracked, for example). The committee expects the submitted application to be fully complete and correct at the first submission and will not engage in iterative exchanges to help you prepare your application into an acceptable form. Questions about DPERC, about preparing your application, or about the ethics review process in general, should be coordinated with your faculty sponsor and NOT directed to the committee. Communications with the DPERC are expected to be respectful in tone. The DPERC is a courtesy, not a right. Aggressive, impatient, or impolite emails will not be tolerated. Failure to adequately prepare your application materials or to communicate with the committee in a respectful manner may result in refusal to process your application by DPERC.

IMPORTANT: Please also note that applications will not be eligible for review unless all required documents have been received. In a single email, attach two separate documents: cover sheet & signed application.

Role of the Department of Psychology Ethics Review Committee (DPERC)

  1. Review and approve all ethics protocols submitted by undergraduate students in the department who require ethics approval for course credit (PSY299Y, PSY405/406H, PSY400Y).
  2. Approve undergraduate students’ use of all Department of Psychology subject pools other than the PSY100 pool.
  3. Review ethics protocols for undergraduate course instructors who include experimental assignments in their course content that require ethics approval.
  4. Review adverse/unanticipated incidents for protocols approved by DPERC, to examine if changes to the study are needed.

Undergraduate Research Without Existing University of Toronto Research Ethics Board (REB) Approval

If the research being done by an undergraduate student does not have prior approval from the REB, the proposal must be submitted to the DPERC for ethics approval. Include the following in your request:

  1. The PDF iconDPERC Cover Sheet (PDF) completed except for the signature portion. (Please note that this form is now a fillable pdf and should be sent electronically along with the rest of the documents.)
  2. The Research Ethics Student Protocol Form (MS Word), completed according to the format from REB. The protocol should include both the consent form (on letterhead) that will be used and information on debriefing. For more information, see the U of T Research Ethics Board website. If you are a course instructor requiring ethics approval for a course project, you must complete the Research Ethics Course Protocol Form (MS Word)

Please email the completed undergraduate ethics protocol form and the cover sheet as two pdf documents to ethics@psych.utoronto.ca . The committee will answer you by email.

Note: If you plan to use the PSY100 pool for subject recruitment, you must include a debriefing form that contains the required information about your experiment. See Appendix B of the PDF iconPrinciples and Procedures For Using the PSY100 Participant Pool (PDF) for details.

Undergraduate Research with Existing Research Ethics Board (REB) Approval  

  1. If the project has been approved by the University of Toronto Research Ethics Board (REB) and if you would like to use PSY100 students as subjects, submit your request directly to the PSY100 subject pool. View information on using the PSY100 pool and how to submit your request.
  2. If the project has been approved by the REB and if you want to use student subject pools in any psychology course other than PSY100 or use any Department of Psychology subject pool, you must submit your request to the Departmental Review Committee (DPERC). Include in your request the PDF iconDPERC Cover Sheet (PDF)completed and signed, and a copy of your Research Ethics Board approval (including the Protocol). Submit all documents as one PDF by email to ethics@psych.utoronto.ca.

NOTES:
  • The DPERC can consider only proposals that the Research Ethics Board would consider to be minimal risk and suitable for expedited review (see information on the protocol form) and that are for undergraduate course credit.
  • You must submit a request to the REB if a project has been approved by a research ethics board other than the REB and you want to do any of the following: use psychology students as subjects, post a sign on a psychology bulletin board to recruit subjects, use a Department of Psychology subject pool, or use any departmental space or facilities. Submit the request to the U of T Research Ethics Board.

How to book a room from Outlook

Step 1: Launch Outlook and click on Calendar icon at the bottom

Step 2: Once on My Calendars click on New “Appointment” button

Step 3: Create a title and time for the meeting and click “location” button

Step 4: Search for room by typing PSY SS ... list of rooms will come up, Double click the required room and click OK

Step 5: Check room availability on required date and time. Add other contacts, appointment title, additional notes, and click Send

Step 6: You will receive a confirmation email shortly with status pending approval it will show as tentative in your calendar . Once approved you will receive another email informing the request has been approved. You have successfully booked a room!

 

 

Click here for instructions in larger size

 

This page contains all the information you need to apply for access to the PSY100 Participant Pool. Access is granted on a semester by semester basis. If you wish to renew a previously approved package, please refer to the instructions below.

 

How to Access to the PSY100 Participant Pool

To apply follow these steps:

  1. Please read this PDF icondocument.pdf carefully to determine if you are eligible to use the PSY100 Participant Pool. Researchers are required to read the PDF iconPrinciples and Procedures For Using the PSY100 Participant Pool Summer 2020.pdf  before submitting their application package to the PSY100 office for approval. All personnel who will be involved in testing PSY100 participants must read this document.
  2. Submit a signed PDF iconPSY100 Pool Contract.pdf by the faculty supervisor and all personnel who will interact with PSY100 participants, affirming they have read all the relevant material and have agreed to comply with the PSY 100 Participant Pool Procedures (i.e., the documents from steps 1 & 2). Bring signed contracts to the main Psychology Department office (room SS4020).  One contract is sufficient to cover all experiments in a laboratory, but each experimenter MUST sign the contract. If additional experimenters join the lab after you have submitted the original contract they must sign and submit an PDF iconamendment.pdf to the contract.
  3. Create an account on the SONA web system. Detailed instructions are available in the PDF iconPrinciples and Procedures For Using the PSY100 Participant Pool Summer 2020.pdfOnce your SONA account is setup email the following material to the PSY100 pool coordinator at psy100pool@psych.utoronto.ca

     

     

    • A copy of the Participant Consent Form approved by the Human Ethics Committee.
    • If recruiting participants by phone, a copy of your phone script approved by the Human Ethics Committee.
    • A copy of your Ethics
    • A copy of the approval form for your study from the Human Ethics Committee.
    • approved Debriefing Letter.
    • A copy of the six questions and answers used to test participants.
    • An PDF iconApplication Checklist.pdf.

IMPORTANT NOTE: Other than the contract (#3 above), the application process is paperless. That is, all materials are submitted electronically either over the PSYNUP system or via email to psy100pool@psych.utoronto.ca. No hard copies will be accepted. Submitting hard copies may result in considerable delays, as we will not be checking the physical mailbox with any regularity.To renew an experiment that was approved in a previous term, find the study under the "closed studies" link in the "My Profile" tab of Psynup and click "Reopen Study". For a study to be renewed, your ethics approval must not have expired, if it has, please send the pool coordinator an up to date ethics approval letter.

Other Information and Forms: